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Free PDF Reliable CIPS - Official L4M4 Study Guide

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CIPS L4M4 Exam Syllabus Topics:

Topic
Details

Topic 1

Understand the key processes that can be applied to the analysis of potential external suppliers:

Topic 2

This section examines analyzing market data, obtaining quotations
tenders, and assessing responses. The sub-topics focus on key processes for evaluating potential suppliers.

Topic 3

Understand options for sourcing requirements from suppliers: This section covers the sourcing process, approaches, options, and award criteria for obtaining requirements from suppliers. The sub-topics provide a foundation for strategic sourcing.

Topic 4

Understand compliance issues when sourcing from suppliers: It explores legislative, regulatory, and organizational requirements for sourcing. It compares the use of audit and other mechanism of feedback.

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CIPS Ethical and Responsible Sourcing Sample Questions (Q208-Q213):

NEW QUESTION # 208
A procurement manager has developed some reports in order to analyse total company expenditure on bought- in goods and services from external suppliers. Expenditure information by product category or supplier can achieve which of the following? Select TWO that apply.

A. Help the organisation set its marketing strategy
B. Provide analysis to help with planning production schedules
C. Identify how obsolete stock items can be disposed of in a sustainable way
D. Highlight opportunities for negotiating better prices and reducing costs with suppliers
E. Provide information on costs and trends to compare with previous time periods

Answer: D,E

Explanation:
Analysing expenditure data by product category or supplier enables procurement managers to:
* Negotiate Better Prices:Identifying high-spend areas or suppliers can provide leverage in negotiations, leading to cost reductions.
* Monitor Cost Trends:Tracking expenditure over time helps in understanding cost fluctuations, budgeting, and forecasting future spend.
Exact Extract from Study Guide:
"Spend analysis is a process that analyses the historical spend data of your organisation to provide answers to questions concerning spend visibility, compliance, and cost-saving opportunities."

NEW QUESTION # 209
Bob works in the procurement department of a construction firm. He has been asked to procure an item for a short-term project which is considered low risk. What type of sourcing will he be completing?

A. tactical
B. strategic
C. insourcing
D. outsourcing

Answer: A

Explanation:
tactical is the correct answer; items that are short-term or low value are considered tactical.
Strategic sourcing is long term and high value.
Outsourcing is moving a key business function to an external company.
Insourcing is bringing a previously outsourced part of the company back in-house.

NEW QUESTION # 210
Which of the following are procurement procedures permissible under EU Public Procurement rules? Select TWO that apply.

A. Public procedure
B. Conformance procedure
C. Complex procedure
D. Open procedure
E. Restricted procedure

Answer: D,E

Explanation:
Under EU Public Procurement rules, the permissible procurement procedures include the Open Procedure and the Restricted Procedure. The Open Procedure allows any interested party to submit a tender, while the Restricted Procedure involves a two-stage process where only selected candidates are invited to submit tenders. These procedures are designed to ensure transparency, competition, and equal treatment in public procurement.
Exact Extract from Study Guide:
"The EU Public Procurement Directive outlines several procedures including Open Procedure and Restricted Procedure, which are designed to facilitate fair and transparent procurement processes."

NEW QUESTION # 211
Jamilla is looking to find a new supplier who can deliver raw materials of wood and paper to her company Woody Manufacturing Incorporated. The requirement is for regular orders of high volume. She has issued a Request for Quotation. What will this assess the suppliers on?

A. who can deliver the items the cheapest
B. the five rights of procurement
C. which price is the most ethical
D. who can deliver the highest quality items

Answer: B

Explanation:
According to p.75 "a RFQ attempts to assess which supplier can achieve the Five Rights of Procurement".
Although price is the only factor considered when using a RFQ- it's important to consider this price in detail; can the supplier deliver the right QUALITY of product for this price?, can they deliver the item WHEN we need it for this price? etc.
The answer is not 'who will deliver it the cheapest' because Jamilla might not pick the cheapest sup-plier. If the cheapest supplier has inferior quality paper, or can only make deliveries every other Tuesday then Jamilla may not select them.

NEW QUESTION # 212
Why would you use a credit score to appraise a supplier?

A. to find out if the supplier has any unethical business practices
B. to understand the level of risk the supplier poses to your organisation
C. to understand if their prices reflect market value
D. to find out how much money the supplier has in the bank

Answer: B

Explanation:
A credit rating generates a score which reflects 'the level of risk an organisation poses when dealing with other businesses'. It's saying how risky it is to loan them money or do business with them by looking at how good they are at paying people. So a high credit rating will say they're good at paying back their loans and paying their suppliers on time. A poor credit rating will say they often miss payments or pay late.
A credit rating will not tell you how much money they have, or details on their prices. Credit scores looks at purely financial data so wouldn't help you analyse whether their business practices are ethical or not.

NEW QUESTION # 213
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